Stillwater Professional Park18 Penn Plaza, Suite 24ABangor, ME 04401207.217.6580

Administrative/Office Support

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Administrative Assistant in Augusta, ME
Description
Our Client is seeking a highly organized and detail-oriented Administrative Assistant for their full-time, Contract to Hire opportunity!

Responsibilities:

Calendar management; scheduling and confirming appointments
Maintain 100% confidentiality
Answer incoming calls; ask qualifying questions when required
Maintain Customer Relationship Management system (database)
Create PowerPoint presentations; manage files in Dropbox; create/manage advertising and a monthly newsletter utilizing MailChimp or Constant Contact
Assist with mailings
Assist with analyzing financial statements (will train!)
Occasional outbound calls to prospective clients
Manage social media presence
Compile office expenses for submission to corporate
Other duties as assigned

If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Please submit your resume for consideration today!

Bonus Pay-receive an additional week's pay for each sale the office closes!
Requirements
The ideal candidate will have a pleasant and professional phone presence, be familiar with ME, NH and VT geography, have experience managing social media, a working knowledge of email marketing software and Microsoft Word, Excel and PowerPoint.
Two good employment references, a mature work ethic, comparable work experience and high school diploma are required
Asset Manager I in Augusta, ME
Description
DIRECT HIRE! Monday through Friday, 8 - 5. Very robust benefit package!

Position assists with the oversight of regulatory administration of projects within our Client's multi-family portfolio of properties, working with Asset Mgr II's/III's, owners and management companies, as well as federal regulatory agencies providing funding and contract work. Experience with comprehending and interpreting legal documents and regulatory guidelines, as well as knowledge of the affordable housing industry is strongly desired.

Review projects for compliance to federal, state and agency regulatory requirements; proactively monitor to anticipate developing issues and risks
Conduct management and occupancy reviews
Review management documents when a document or ownership change occurs
Assist drafting Notice of Violations and defaults when non-compliance is identified
Perform essential tasks required under the Performance Based Contract Administration
Provide timely reporting of results of the review
Perform on-site inspections
Timely response to tenant inquiries regarding any life safety concerns
Assist with Section 8 Contract Renewal Process, Rent Increases, and Special Claims
Maintain working knowledge of various federal and state program regulations application to the portfolio's - provide training and technical assistance to owners and management agents
Respond to resident, owners, managers and other external inquiries/issues
Provide support to the Asset Managers in processing ownership transfers
Other duties as assigned

Position requires Certified Occupancy Training Specialist (COS), Fair Housing Training, and competency with multiple department databases within the first year of employment

$20.48/hr.
Benefits: Health, Dental, Vision, 401K, PTO, paid parental leave, short/long-term disability, and more!
Requirements
Two good employment references; Mature work ethic; HS Diploma or equivalent; Comparable experience; working knowledge of MS Office, strong communication skills and initiative.DIRECT HIRE! Monday through Friday, 8 - 5. Very robust benefit package!

Position assists with the oversight of regulatory administration of projects within our Client's multi-family portfolio of properties, working with Asset Mgr II's/III's, owners and management companies, as well as federal regulatory agencies providing funding and contract work. Experience with comprehending and interpreting legal documents and regulatory guidelines, as well as knowledge of the affordable housing industry is strongly desired.

Review projects for compliance to federal, state and agency regulatory requirements; proactively monitor to anticipate developing issues and risks
Conduct management and occupancy reviews
Review management documents when a document or ownership change occurs
Assist drafting Notice of Violations and defaults when non-compliance is identified
Perform essential tasks required under the Performance Based Contract Administration
Provide timely reporting of results of the review
Perform on-site inspections
Timely response to tenant inquiries regarding any life safety concerns
Assist with Section 8 Contract Renewal Process, Rent Increases, and Special Claims
Maintain working knowledge of various federal and state program regulations application to the portfolio's - provide training and technical assistance to owners and management agents
Respond to resident, owners, managers and other external inquiries/issues
Provide support to the Asset Managers in processing ownership transfers
Other duties as assigned

Position requires Certified Occupancy Training Specialist (COS), Fair Housing Training, and competency with multiple department databases within the first year of employment

$20.48/hr.
Benefits: Health, Dental, Vision, 401K, PTO, paid parental leave, short/long-term disability, and more!
Requirements
Two good employment references; Mature work ethic; HS Diploma or equivalent; Comparable experience; working knowledge of MS Office, strong communication skills and initiative.
Front Desk Receptionist in Ellsworth, ME 04605
Description
The BASS Team is seeking candidates with friendly customer service skills for this Receptionist/Scheduler position for our Ellsworth client. No weekends and early out on Friday afternoons! Must have be available to work till 6:15/30 pm Monday thru Thursday.
Candidates must be willing to travel to our client's Bangor office for the training period. $17.00 - $20.00 per hour
Requirements
Qualifications:
-Customer services skills: Friendly people skills & the ability to work in a fast paced work environment.
-Quick & accurate data entry skills with good computer skills.
-Receptionist & patient scheduling experience a plus.

This is a contract to permanent hire once evaluation period requirements are met.
Email your resume today to be considered for this office opportunity.

Must have minimum High school or equivalent and two good work references.
Contact
Nettie Kilby - Chris Avery
jobs@BangorAreaStaffing.com
Phone
207-217-6580
Front Office Administrative Assistant in Bangor, ME 04401
Description
BASS is seeking candidates for a Front Office Administrative position for our eyecare client. Your welcoming personality will work perfect when you are greeting patients, answering phones and working with an amazing staff. Full-time, $16 per hour.

Some other duties will be:
Schedule appointments and do reminders
Responsible for maintaining efficient patient flow
Inputting charges and payments; verify insurance
Keeping reception area and patient bathroom neat and orderly
Requirements
You bring:
Data entry and computer skills
Knowledge of Crystal Practice Management software is a plus
Great time management skills
Provide outstanding customer service to patients, vendors, and co-workers
Requirement: Willing to obtain entry level certification after 6 months of employment

Mon-Fri, 8 am to 5 pm (one day per week 10 am to 7 pm) and every 2nd or 3rd Sat, 9 am to 4 pm. Great benefits when go permanent. Apply today!
Contact
Nettie Kilby; Chris Avery
jobs@bangorareastaffing.com
Phone
207-217-6580
Office Administrator/Bookkeeper in Bangor, ME 04401
Description
Looking for a job with diverse responsibilities where you can show off more than just your bookkeeping skills? BASS is seeking an experienced Office Administrator/Bookkeeper for our client in Bangor. Not just financial duties, you’ll also be providing administrative support, and even helping with special projects where you can showcase your well-rounded skillset! The ideal candidate is highly organized, knowledgeable in accounting, and has excellent communication skills. This Contract to Permanent Hire position offers benefits once evaluations requirements are met!

Other duties to include:
- Prepare and process Accounts Receivables and Payables.
- Perform account reconciliation and ensure accuracy of financial records
- Assist with tax preparation and financial reporting
Requirements
- Proven experience in accounting-bookkeeping; A/R, A/P, Budgets, etc.
- Experience with QuickBooks Online as well as MS Excel & Word
- Excellent attention to detail and organizational skills
- Ability to multitask and prioritize tasks effectively

This is an opportunity for a motivated individual to contribute to a well-established business. Apply today! Questions before you apply? Feel free to give us a call at 207-217-6580!

Job Type: Full-time

Pay: $20.00 - $24.00 per hour
Contact
Nettie Kilby - Chris Avery
jobs@BangorAreaStaffing.com
Phone
207-217-6580
Office/Customer Service Assistant in Orono, ME
Description
The BASS Team is seeking a highly motivated and customer-oriented individual to join our client's team. As the Office/Customer Service Assistant, you will be assisting the team with entering customers orders, researching products, assisting with clerical task and lots more.

Responsibilities:
- Provide excellent customer service by responding to customer inquiries via phone and email; Conduct outbound calls to follow up with customers or provide additional information as needed
- Enjoy assisting customer inquiries with product information, order status, and issue resolution
- Perform precise data entry to update customer orders and maintain accurate information in the system.
Requirements
Qualifications:
- Previous office and customer service experience
- Accurate data entry skills with attention to detail and accuracy
- Excellent communication skills, both written and verbal
- Ability to move from task to task with ease
-Strong computer skills
-QuickBooks and Adobe Illustrator and/or Photoshop a plus

Apply today for the this is a full-time, Monday -Friday position with benefits available. If you like working with a small team who are hardworking customer oriented, this is for you. This is a contract to permanent hire opportunity in Orono.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:
401(k)
Health insurance
Paid time off
Contact
Nettie Kilby; Chris Avery
jobs@bangorareastaffing.com
Phone
207-217-6580