Stillwater Professional Park18 Penn Plaza, Suite 24ABangor, ME 04401207.217.6580

Administrative/Office Support

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A/R Billing Specialist in Ellsworth, ME 04605
BASS is seeking an A/R Billing Specialist for our client, a chiropractic office. Some of the main tasks you will be doing: billing, perform month-end processing, reconcile all insurance claims accurately and in a timely manner, verify patients insurance information, work receivables-collections, receive and post payments, and handling patient questions regarding their accounts. May assist reception when needed.

This is a full-time position and it's hours are scheduled between 8 am to 5:30 pm Mon-Thur. and 8 to 2:30 pm on Friday.

Our client has offices in both Ellsworth and Bangor, and prefers candidates that would be available to work in either location if necessary.

Pay: $15 to $18 per hour, depending on experience
Experience in accounts receivables.
Medical billing experience a plus.
Must have good computer skills, accurate data entry skills, high attention to detail, and be a team player.
Must maintain patient confidentiality and rights.
Minimum HS Diploma or equivalent.

Apply today for this Contract to Permanent Hire position!
Nettie Kilby; Chris Avery
Business Office Administrator in Ellsworth, ME 04605
Seeking experienced candidates for a Business Office Administrator opportunity with our client in the greater Ellsworth area. Enjoy the variety of client/vendor interaction, administrative management, and more in this thriving apparel business.

In this central role, you play a crucial, visible, and central role in the operation of the company. You will be someone who sees and coordinates resources, challenges, and opportunities and sequences them in the most efficient and advantageous order. This person should inspire trust and respect from every member of the company and clients.

Some of the essential job duties:

-Ensure all communication, both written and verbal, is courteous, clear, and accurate.
-Verify customer care activities, problem resolution actions, and communication concerns.
-Monitors and verifies customer service calls and phone orders have been processed.
-Collects, validates, and files sales reporting weekly.
-Assist as needed with packing, shipping & receiving.
-A/P - Evaluates and prepare bills/invoices for payment.
-A/R - Evaluates and prepare client invoices for collection.
-Process both postal and electronic mail, then sorting, redirecting, or acting upon.
-Filing, evaluating, and collating information to ensure organization of important information.
-Assist in the effectiveness and operational flow of the company.
-Assist COO with budgets, supervising staff as well as hiring, scheduling, assigning work, and other HR duties.
Qualifications needed:

-Prior office administrator experience.
-Fine problem solving and resolution skills.
-An undergraduate degree or an equivalent amount of business experience with a verifiable track record of strong performance.
-Solid experience working within an operations team environment is essential.
-Good collaboration skills and a calm, positive approach in all interactions.
-Excellent computer skills.
-Candidates must possess a valid driver's license and have reliable transportation. An ability to participate in some domestic and international business travel is preferred.
-Veterans encouraged to apply.
-Must be able to meet background check requirements.

Email your cover letter and resume today for this fantastic opportunity!!
Nettie Kilby; Chris Avery
Data Entry Operator in Augusta, ME
Full-time, long-term position with this well-known and respected Augusta company. Monday through Friday, 8 - 5 with potential for some flexibility on schedule. The right candidate will have strong data entry skills, working knowledge of computers, strong attention to detail and a mature work ethic. Looking to supplement your income or maybe get your foot in the door to start your career? Apply today! Immediate Need.
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent
Dispatcher in Belfast, Rockland & Bath
Full-time, Contract to Hire! Monday through Friday, 8 - 4:30, with some on-call hours needed. Offering a $1,000.00 sign-on bonus!

Position will efficiently assign trips to drivers and sub-contractor companies, while maintaining excellent customer service and a positive attitude.

Assist with Driver recruitment
Perform client intake and maintain client data, including data entry
Maintain driver information in database
Process pre-ride trip sheets
Coordinate vehicle availability
Assign trips as they come in to transportation providers, using availability and most efficient
Daily follow up via phone with providers, ensuring they can provide the scheduled trips for the following day
Provide drivers with assistance and instruction during transport; provide input into driver eval's and disciplinary actions
Assist in handling accidents, incidents and vehicle break downs
Assist with post-ride processing
Review trip data accuracy; analyze cost effectiveness for rides and routes
Maintain relationship with DHHS and other referring agencies
Run errands - banking, mail, etc., and light housekeeping
Remain up to date on pertinent State and Federal regulations; participate in required trainings, meetings and prof'l development; prior related experience ideal; two good employment references; high school diploma or equivalent
Intake Representative in Belfast, ME 04915
Seeking candidates to fill the role of Member Intake Rep for our non-profit client in Belfast, ME. Awesome schedule of Monday-Friday, 8 am to 4:30 pm. Our client offers a great benefit package once the evaluation period requirements are met: Health, Dental, Life, Long-Term Disability, Short-Term Disability, 403(b) Pension, Paid Holidays, and Paid Time Off!!! Our client also offers a $1000 sign on bonus! $200 after successful completion of 90 days, $300 after successful completion 6 months, and $500 after successful completion one year.

Some of the duties you will be performing:
1. As part of our client's transit assistance program:

-You will take members' information and enter it into the appropriate computer database.
-You will ensure member's information is up to date and meets eligibility requirements.
-Maintains confidentiality of member records/files.
-Work with Dispatch to ensure rides are scheduled or cancelled appropriately.

2. Assist with answering phones, data entry, scheduling, and clerical office duties.

Pay: $15.45/hr
You will bring the following skills, experience, and education:

Minimum one (1) year of office experience required.
Ability to interpret agency rules and regulations.
Ability to multi-task in a fast paced office.
Strong written, listening and verbal communication skills.
Strong time management and organization skills.
Microsoft Word, Excel and Outlook experience.
High School Diploma or equivalent.
~Ability to meet background clearance requirements.

Apply today!
Nettie Kilby; Chris Avery
Media Specialist in Augusta, ME
DIRECT HIRE! Full-time, Monday through Friday, 8:30 - 5:00 with some flexibility needed for occasional early morning or evening events. Excellent career opportunity! Position will entail:

Create PowerPoint presentations, online surveys, email alerts, promotions and campaigns
Aggregate data of online surveys
Maintain and update website - calendar of events, staff changes, press releases and news articles
Develop calendar, message text, photographs, graphic designs, videos and other assets for social media channels
Monitor messages and comments-respond and/or elevate where appropriate
Perform or assist with electronic distribution of periodicals and process unsubscribe requests
Develop, distribute and enforce deadline calendars for all print publications
Design and perform layout of newsletter and magazine for electronic and hardcopy distribution
Ensure mailing lists are updated and transmit changes to appropriate party; process bad address feedback/return mail
Work with Advertising & Sponsorships teams to ensure proper and timely placement of advertisements
Design and publish Event program booklets
Other tasks as needed

The ideal candidate will possess skills in the following areas:

MS Office
Adobe Creative Suite (Windows environment)
Cloud storage-Dropbox, Google Drive, MS One Drive
Facebook, Instagram, Twitter, LinkedIn
Weebly Website Content Mgmt.
YouTube, Vimeo (video distribution and streaming)
Zoom, MS Teams
Virtual Private Network concepts
Rudimentary (HTML)

Robust benefit package! $45K - $60K DOE. Send your resume for consideration today!
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent
Part-time Office Asst. in Augusta, ME
Tuesday through Thursday, 6 hours/day. Position will entail filing, scheduling meetings, creating Doodle polls, tracking tasks, and other general clerical duties. Working knowledge of MS Word & Excel is needed. Great way to supplement your income working for a local non-profit organization. Apply today!
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent
Pension Associate in Augusta, ME
Full-time, Contract to Hire! Excellent benefit package offered upon hire! Monday through Friday, 8 - 5 with some flexibility offered. This is an entry-level position requiring a high-attention to detail and strong customer relations. Tasks will entail:

Research and application of associated laws, rules, policies and user guides.
Process, document and determine record and work product accuracy.
Research and determine accuracy of membership and retirement eligibility; calculate member contribution and earned interest amounts; compile member service records to calculate creditable service.
Answer inquiries via phone, video conference, in writing, in person and/or group meetings.
Assist with member and employer meetings and presentations, to include answering answering questions and assisting with forms completion.
Other tasks as assigned.

The right candidate will have 4+ years of self-directed work experience demonstrating excellent customer service, research/analysis, computer skills and the ability to work independently.

This is a CAREER opportunity; send your resume for consideration today!
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent; Working knowledge of MS Office
Reception/Office Asst. in Augusta, ME
Tuesday, Wednesday & Thursday, 7:30 am - 11:30 am, Contract to Hire opportunity! The ideal candidate will possess solid communication and customer service skills, a working knowledge of MS Office and the ability to perform multiple tasks successfully, with minimal supervision. Duties will entail;

Answer incoming calls; meet/greet walk-in traffic
Process incoming paperwork, verify supporting documentation and review for completeness/accuracy
Screen applicants for eligibility
Assist with applications and educate applicants on program procedures
File, scan; draft documents/letters
Manage & maintain applicant files, records & tracking sheets
Other office/clerical tasks as needed

Knowledge of HUD programs a plus! Similar office experience is needed. This is an IMMEDIATE NEED, so send your resume for consideration today!
Two good employment references; Mature work ethic; HS Diploma or equivalent; Valid drivers' license; Solid grammar and editing/proofreading skills; Ability to multi-task and prioritize
Receptionist in Augusta, ME
DIRECT HIRE! Monday through Friday, 3pm to 6pm; one Saturday/month, 7:30 pm to 5:00 pm. Position entails answering a busy, multi-line phone and greeting walk-in customers. Friendly and professional demeanor needed to be successful in this role! Great part-time opportunity! Send your resume today!
Two good employment references; Mature work ethic; Comparable experience desired; HS Diploma or equivalent
Receptionist/Scheduler in Ellsworth, ME 04605
Seeking candidates with friendly customer service skills for this Receptionist/Scheduler opportunity for our Ellsworth client. No weekends! Great Monday thru Friday schedule with Fridays early out at 2:30 pm. The ideal candidate will be willing to train initially in our client's Bangor office. $15.00 - $18.00 per hour
All you need to bring is: Friendly people skills, ability to work in a fast paced work environment, quick/accurate data entry, and good computer skills and our client will train! Have Reception/Client Scheduling experience, even better!! Once evaluation period requirements are met, they offer access to their services, paid time off and more.

Email your resume today!

Must have minimum High school or equivalent and two good work references.
Nettie Kilby - Chris Avery
Seasonal Tax Assistant in Brunswick, ME
Position will be part-time, 20 - 30 hours/week and will help with the "overflow" of tax season. The ideal candidate will have 5+ years of experience preparing 1040 and small business tax returns. Great way to supplement your income! If this sounds like the perfect job for you, send your resume for consideration today! Flexible hours, $35/hr.!
Two good employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent; Working knowledge of Drake is ideal; Computer literacy needed.