Administrative/Office Support

Description
Monday through Friday, 8am - 5pm; DIRECT HIRE!

We are seeking a dedicated and organized Administrative Assistant to join our Client's team. The ideal candidate will be responsible for providing exceptional support, strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Duties:

Respond to inquiries from the public and/or partners; provide technical assistance regarding program requirements
Assist with developing training materials
Assist in processing requisitions and reviews, and with the preparation of funding requests
Maintain files, including electronic
Compile data for review and analysis; update database
Prepare invoices, check requests, and purchase orders
Schedule meetings, appt's, and travel arrangements
Review website and brochures; update as needed
Process mail
Other duties as assigned
Review files and reports; identify trends and make recommendations for training and continuous process improvement
Create reports
Other tasks as assigned

Gold-Level benefit package offered upon hire! Excellent career opportunity!

Requirements
Proven experience in an administrative role and/or financial reconciliation and report preparation
Strong computer literacy with proficiency in Microsoft Office Suite or similar software.
Excellent data entry skills with a high level of accuracy.
Ability to proofread, edit, and make grammatical corrections
Exceptional customer service skills with a friendly demeanor.
Ability to multitask and prioritize effectively in a fast-paced environment.
Strong attention to detail and organizational skills are essential.
Two good employment references; high school diploma or equivalent

Contact
Dawn True
dawnt@capitalareastaffing.com

Description
Are you passionate about holistic health and helping others on their wellness journey? BASS is recruiting a Client Advocate for our client, a local holistic health practice. In this position you will provide ongoing patient support both at and between appointments, helping to ensure their questions are answered and their wellness goals are being met.

This position is 30-32 hours per week, scheduled within 9am-5pm, Monday thru Friday (some flexibility possible); must also be available Thursday from 7:00-8:00pm for a weekly group client meeting. The pay is $18-24/hr, depending on experience.

Responsibilities:

-In-Office Treatments: Prepare patients for their appointments and assist the practitioner with therapies and scans.
-Patient Outreach & Support: Follow up after appointments, answer patient questions about their health plans, and offer further resources and guidance.
-Social Media & Community Engagement: Help manage and engage with our client's Facebook groups. Also monitor and respond to inquiries through our client's private portal.
-Administrative Duties: Maintain records of all communications to ensure seamless support within the team.

Requirements
-Must have an enthusiasm for holistic health care!
-Strong customer service background with a professional, empathetic demeanor.
-Medical experience (especially in holistic medicine, chiropractic, or related fields) preferred
-Strong computer skills; experience manage professional social media platforms (Facebook, Instagram, etc.) a plus.
-Strong organizational skills, attention to detail, and ability to work independently.

If you’re passionate about holistic wellness and love building patient relationships, then email your resume today!

Contact
Chris Avery
jobs@BangorAreaStaffing.com

Phone
207-217-6580

Description
Full-time, Direct Hire opportunity! Hybrid position, Friday's remote! Monday through Friday, 8 am - 4:30 pm. The ideal candidate will be detail-oriented, organized and proactive, possessing bookkeeping and strong administrative skills.

Financial tasks:
Perform bookkeeping tasks, including data entry, processing bills & invoices, and tracking expenses.
Maintain accurate financial records; assist in financial reporting
Assist in monthly reconciliations; monitor accounts payable/receivable
Assist in budget tracking and financial forecasting
Membership database maintenance and dues billing tasks

Administrative tasks:
Answer incoming calls and email communications
Assist with report preparation, presentations, etc.
Coordinate office operations and maintain filing systems
Assist with event planning and coordination for meetings, conferences, and training; some travel required
Organize/maintain office supplies and equipment
Other tasks as needed

Requirements
Two employment references; Mature work ethic; HS Diploma or equivalent; QuickBooks knowledge ideal; Working knowledge of MS Office; 2+ years of Administrative background required, with exposure to accounting/bookkeeping preferred

Contact
Dawn True
dawnt@capitalareastaffing.com

Description
We are seeking a professional and reliable Front Desk Administrator to join our client’s busy legal office. The ideal candidate will be the welcoming face of their firm, ensuring clients feel at ease while managing essential administrative tasks. The typical schedule is Monday thru Friday, 8:30am-5:00pm. Dress code is business casual. Starting pay is $20-$22 per hour.

Key Responsibilities:
• Answer and direct phone calls promptly and courteously
• Perform typing and data entry tasks with accuracy
• Prepare documents using word processing skills
• Create/maintain physical files
• Provide administrative support as needed

This is an excellent opportunity to become a valued part of a respected team!

Requirements
• Proven experience in a reception or front desk role.
• Working knowledge of MS Word and Adobe for PDF files
• Legal experience ideal, but not required
• Strong communication and organizational skills
• A positive attitude and ability to handle multiple tasks efficiently while maintaining confidentiality

• Two employment references
• High School Diploma or equivalent
• Mature work ethic

Contact
Dawn True
Dawnt@capitalareastaffing.com

Description
Full-time, possible Contract to Hire! Mon - Fri, 7:30/8 am to 3:30/4 pm. This is a multi-faceted role and will entail the following:

Maintain/update employee records and HR databases
Benefit administration tasks
Assist employees with benefit enrollment and changes
Assist in coordinating open enrollment, including distributing materials and assisting employees with elections
Process benefits-related paperwork and maintain records
Track eligibility and enrollments for benefits programs
Assist in processing and tracking of FMLA, disability, and workers' compensation claims
Other tasks as assigned

Requirements
Two employment references; Mature work ethic; Comparable experience; HS Diploma or equivalent; HR and/or Administrative experience

Contact
Dawn True
dawnt@capitalareastaffing.com

Description
Seeking candidates for a Service Coordinator position for our client. Your primary role would be to quote services, scheduling of services, and assist with clerical tasks. This position requires a blend of administrative skills, customer service expertise, and attention to detail. Schedule: Mon - Fri, 7 am to 4 pm; may require an occasional weekend day.

Responsibilities
- Provide quotes for various cleaning services.
- Communicate effectively with clients to schedule and confirm appointments and coordinate with technicians.
- Provide exceptional customer support by addressing inquiries and resolving scheduling issues promptly
- Assist with office tasks, answering phones, data entry, and other administrative tasks

Requirements
- Previous customer service/scheduling experience a plus
- Data entry skills and clerical skills
- Excellent phone etiquette and computer knowledge
- Previous experience providing quotes and scheduling a plus

Email your resume to jobs@BangorAreaStaffing.com today for the contract to permanent position.

Job Type: Full-time

Pay: $17.00 - $18.50 per hour

Contact
Nettie Kilby; Chris Avery
jobs@bangorareastaffing.com

Phone
207-217-6580